Proxy
NOTE: The name, address, cell phone and email address for ALL new Executive Representatives, Tournament Representatives and Team Captains must be sent to the 1st VP by October 1 of any given year. The 1st VP will update the Board Roster immediately.
If a Board member is unable to attend a MWDGA Board Meeting, that member may appoint another Board member as their voting proxy. There are two methods that can be used which are outlined below.
1. Print and complete the form below and send it with the Board member who has been designated the absent member's proxy. Present this form to the secretary at the meeting.
If a Board member is unable to attend a MWDGA Board Meeting, that member may appoint another Board member as their voting proxy. There are two methods that can be used which are outlined below.
1. Print and complete the form below and send it with the Board member who has been designated the absent member's proxy. Present this form to the secretary at the meeting.
| MWDGA Proxy Form |
2. Any Board member using email as a proxy must email it to the secretary at least 24 hours prior to the Board meeting from the email registered to that member. The designee must also be copied.
The following verbiage must be used:
MWDGA PROXY
MWDGA Board Meeting Date: _______________________
MWDGA Board Meeting Location: ____________________
I, the undersigned, designate _____________________________________________________________ to exercise my vote at the MWDGA Board Meeting to be held on the date and at the location specified above.
Name: ________________________________________________________________________________
Board Position: ________________________________________________________________________
Club: _________________________________________________________________________________
Date: __________________________________
The Secretary will verify the sender is a Board member and is sending the proxy from the registered email address.
The Secretary will REPLY ALL and confirm proxy receipt.
The Secretary will bring a list of confirmed proxies to the meeting.
Here is an example. If I am the Executive Representative for North Shore Country Club and am unable to attend the upcoming fall Board Meeting on October 9. 2018 at Ozaukee Country Club, and I am appointing our TC Carla Cohen as my proxy, here is how the completed proxy would read:
MWDGA PROXY
MWDGA Board Meeting Date: Tuesday, October 9. 2018
MWDGA Board Meeting Location: Ozaukee Country Club
I, the undersigned, designate Carla Cohen to exercise my vote at the MWDGA Board Meeting to be held on the date and at the location specified above.
Name: Marcia Schwager
Board Position: Tournament Rep
Club: North Shore
Date: September 19, 2018
I would then email this text to the secretary and copy Carla Cohen using my registered email.
The following verbiage must be used:
MWDGA PROXY
MWDGA Board Meeting Date: _______________________
MWDGA Board Meeting Location: ____________________
I, the undersigned, designate _____________________________________________________________ to exercise my vote at the MWDGA Board Meeting to be held on the date and at the location specified above.
Name: ________________________________________________________________________________
Board Position: ________________________________________________________________________
Club: _________________________________________________________________________________
Date: __________________________________
The Secretary will verify the sender is a Board member and is sending the proxy from the registered email address.
The Secretary will REPLY ALL and confirm proxy receipt.
The Secretary will bring a list of confirmed proxies to the meeting.
Here is an example. If I am the Executive Representative for North Shore Country Club and am unable to attend the upcoming fall Board Meeting on October 9. 2018 at Ozaukee Country Club, and I am appointing our TC Carla Cohen as my proxy, here is how the completed proxy would read:
MWDGA PROXY
MWDGA Board Meeting Date: Tuesday, October 9. 2018
MWDGA Board Meeting Location: Ozaukee Country Club
I, the undersigned, designate Carla Cohen to exercise my vote at the MWDGA Board Meeting to be held on the date and at the location specified above.
Name: Marcia Schwager
Board Position: Tournament Rep
Club: North Shore
Date: September 19, 2018
I would then email this text to the secretary and copy Carla Cohen using my registered email.